Statutes for the Friends of Køge Museum
(Formerly Køge Museum Association, founded December 6, 1962)

Association name
§ 1 The name of the association is Køge Museums Venner. The association is headquartered in Køge Municipality.

Purpose
§ 2 The purpose of the association is to support Køge Museum financially and culturally and to promote interest in and knowledge of the region's cultural history. . Køge Museum is the part of Museum Southeast Denmark that is located in Køge. The financial support may only be used for Køge Museum, not the other part of Museum Southeast Denmark.

Membership
§ 3 Subsection 1 Individuals, companies, organizations, institutions, etc. may be admitted as members. Only personal members may be elected to the association's governing bodies. Each personal membership entitles the person whose name is stated on the membership list to one vote at the general meeting.

Subsection 2 The membership fee is determined each year at the general meeting. A new member who joins between 1 September and 31 December is also a valid member for the following season.

The fee is paid upon registration.

Resignation must be made in writing to the treasurer no later than December 1st, effective from the following January.

Subsection 3 Honorary members may be appointed by the general meeting on the proposal of the board of directors; they do not pay a membership fee.

General Assembly
§ 4 The annual general meeting is held between 1 February and 31 March and is convened with 14 days' notice stating the agenda, either by written notice to the members or by announcement in the local press.

An extraordinary general meeting may be called by the board of directors and must be called by the board within one month when 40 members make a written request and submit a motivated agenda.

The call is also made here with 14 days' notice.

§ 5 The general meeting is the highest authority of the association. Proposals that are to be considered at the ordinary general meeting must be submitted in writing and must reach the chairman no later than 8 days before the general meeting and must then be immediately presented for review in the museum's office.

The General Assembly makes its decisions by simple majority vote, however, amendments to the law require a 2/3 majority of the votes cast.

A general meeting convened for this purpose is required to dissolve the association. Resolutions can only be passed with a 2/3 majority of all members of the association.

If 2/3 of the members are not present at the general meeting, the board of directors may – no later than 30 days afterwards – call a new general meeting, where the dissolution can be adopted by 2/3 of the votes present.

If the association is dissolved, its assets will be transferred to Køge Museum.

A proposal that has been rejected at an ordinary or extraordinary general meeting cannot be resubmitted until the next ordinary general meeting.

§ 6 The general meeting shall elect a chairman who shall lead the negotiations and have the necessary votes held. The chairman may not be a member of the board of directors.

Voting is usually by show of hands, but must be done in writing if one of the members present requests it.

Election of board members, auditor and alternates must always be made in writing if more candidates have been nominated than are to be elected.

Should the votes for two candidates be equal, a run-off election shall be held between these two; should the votes be equal again, a drawing of lots shall be used.

If the votes on a proposal are equal (where a qualified majority is not required), it is rejected.

§ 7 The agenda for the annual general meeting must include:

1) Election of conductor.
2) Report on the activities of the association and the museum
3) Presentation of the audited financial statements
4) Processing of received proposals.
5) Determination of quota.
6) Election of the board of directors, etc.: A: election of chairman (every 4 years) B: Election of two board members (every 2 years) C: Election of an alternate member of the board of directors (every 2 years) D: Election of two auditors (every 2 years, one elected in even years and the other in odd years) E: Election of an alternate auditor (every 2 years)
7) Optional.

The Board of Directors § 8 The Board of Directors consists of a chairman, elected directly at the general meeting for 4 years and 4 members elected for 2 years, so that 2 are elected in even years and the other 2 are elected in odd years. The 2 alternates are elected for 2 years, so that one is elected in even years and the other in odd years. Otherwise, the Board of Directors constitutes itself.

Re-election may take place.

The board of directors has a quorum when at least three members are present. In the event of a tie, the chairman's vote is decisive.

The chairman and treasurer sign the association.

The accounts
The association's fiscal year follows the calendar year.

The accounts are audited by two auditors, who are elected at the annual general meeting, together with a deputy auditor.

The relationship between the Friends of Køge Museum and Museum Southeast Denmark
Since the Friends of Køge Museum were originally created to provide cultural and financial support to Køge Museum, this will continue to be the purpose of the association. The financial support will only be available to those employees of Museum Sødøstdanmark who are responsible for managing the daily operations at Køge Museum. The amount will therefore not be included in the joint finances of Museum Sødøstdanmark.

As a natural consequence of prehistory and geography, the Friends of Køge Museum will primarily work in continued collaboration with the employees of Køge Museum.

In the statutes of Museum Sydøstdanmark §6, paragraph 6: "The museum's board and management are obliged to hold meetings at least once a year with the Museum Associations (friends' associations) in Køge, Næstved and Vordingborg, as well as other interest organizations and volunteers in the museum's area of ​​responsibility."

The Friends of Køge Museum will also keep Museum Southeast Denmark informed about its activities.

Adopted at the general meeting on March 8, 2017.